Dear NYSSRC Members,
The NYSSRC Board of Directors and AARC have approved the changes below which were proposed by the NYSSRC Bylaws committee. The final required step for these new bylaws to take effect is that they must be voted on by you!
Two documents are linked: A clean copy of the revised bylaws with these changes added and a copy of the current bylaws. A summary of the changes is also included at the bottom of this message.
You are encouraged to vote on either accepting or rejecting these changes during our upcoming Bylaws Change Proposal vote. The date of record for this vote will be June 1, 2025 – meaning all Active AARC members as of that date with a New York State address are entitled to vote. Voting commences on June 15, 2025, and concludes at 11:59 PM on July 15, 2025.
If you have any questions or concerns about the proposed changes or voting, please contact:
Chair of the NYSSRC Bylaws Committee – Russell Rozensky russell.rozensky@stonybrook.edu
Chair of the NYSSRC Elections Committee – Vernon Druses Vernon.Druses@nyulangone.org
Thank you for your time and consideration
Bylaws Voting
(you will be redirected to Balloteer)
Proposed Changes
Article # IV, Section # B, with subsections as needed
Current Language: He is
Proposed Language: They are
Rationale & Discussion for Modification: Use of appropriate pronouns.
Article # V, Section # E, with subsections as needed
Current Language: the strategic plan. (S)he shall perform such other duties as assigned by the President or the Board of Directors.
Proposed Language: the strategic plan and shall perform such other duties as assigned by the President or the Board of Directors.
Rationale & Discussion for Modification: Use of appropriate pronouns.
Article # VI, Section # C, with subsections as needed
Current Language: Elections shall be decided by a plurality of vote’s case. The minimum number of votes cast for a valid election shall be one-tenth of the active and life members of the Society or 100; whichever is less a tie shall be decided by lot.
Proposed Language: Elections shall be decided by a plurality of votes cast. The minimum number of votes cast for a valid election shall be one-tenth (1/10) of the active and life members of the Society or one hundred (100); whichever is less. A tie shall be decided by lot.
Rationale & Discussion for Modification: Grammatical error.
Article # VII, Section # A, with subsections as needed
Current Language: (S) he shall invite in writing such individuals to the meetings of the Board as (s) he shall deem necessary, with the privilege of voice but not vote.
Proposed Language: The President shall invite in writing such individuals to the meetings of the Board as they shall deem necessary, with the privilege of voice but not vote.
Rationale & Discussion for Modification: Use of appropriate pronouns.
Article # X, Section # C, with subsections as needed
Current Language: The Chairman of each committee shall confer promptly with the members of his/her committee on work assignments.
Proposed Language: The Chairman of each committee shall confer promptly with the members of their committee on work assignments.
Rationale & Discussion for Modification: Use of appropriate pronouns.
Article # XI, Section # D, with subsections as needed
Current Language: Disaster Response Committee.
- This committee will be composed of a chair appointed by the President and a representative for each region.
- The members of the committee will partner with outside organizations as possible to prepare for a disaster scenario.
- The committee members will coordinate a disaster response in the state among the regions.
Proposed Language: N/A Delete text in Section D
Rationale & Discussion for Modification: Moved from a standing committee to an ad Hoc.
Article # XI, Section # H, with subsections as needed
Current Language: This committee shall consist of at least one member from each region.
Proposed Language: This committee shall consist of at least one (1) member from each region.
Rationale & Discussion for Modification: Add numerals to maintain consistent style throughout document.
Article # XI, Section # I, with subsections as needed
Current Language: This committee shall consist of six (6) members with at least one member from each region who shall serve for a term of two (2) years.
Proposed Language: This committee shall consist of six (6) members with at least one (1) member from each region who shall serve for a term of two (2) years.
Rationale & Discussion for Modification: Add numerals to maintain consistent style throughout document.
Article # XII, Section # A, with subsections as needed
Current Language: New York City Region: the Boroughs of Bronx, Brooklyn, Manhattan, Queens, Richmond (Staten Island), and A.P.O.
Proposed Language: New York City Region: The Boroughs of Bronx, Brooklyn, Manhattan, Queens, Richmond (Staten Island), and A.P.O.
Rationale & Discussion for Modification: Grammatical error.
Article # XII, Section # C, with subsections as needed
Current Language: Each region will elect a regional director every two years for a 4-year term so that each region will have two directors at any time.
Proposed Language: Each region will elect a regional director every two (2)-years for a 4-year term so that each region will have two directors at any time.
Rationale & Discussion for Modification: Add a numeral to maintain consistent style throughout document.
Article # XII, Section # E, with subsections as needed
Current Language: A. Represent the region from which they are elected.
Submit a written report at least ten (10) days prior to each Board of Directors meeting, relating the activities in the region.
Proposed Language: 1. Represent the region from which they are elected.
Submit a written report at least ten (10) days prior to each Board of Directors meeting, relating the activities in the region.
Rationale & Discussion for Modification: Appropriate use for lists to maintain consistent style throughout document.
Article # XIII, Section # , with subsections as needed
Current Language: The Society shall have at least one (1) medical advisor who shall conform to Article VIII, Section 1 of the AARC Bylaws. Each Region shall have at least one (1) medical advisor. Together, they shall form a Board of Medical Advisors, of which the Society Medical Advisor shall be chairman.
Proposed Language: The Society shall have at least one (1) medical advisor who shall conform to Article VIII, Section 1 of the AARC Bylaws. The appointment of the medical advisor will be for two (2) years and the Society will cover all expenses associated with AARC membership.
Rationale & Discussion for Modification: Appropriately maintaining all necessary requirements of one Medical Advisor to handle affairs within our Society and AARC effectively.
Article # IV, Section # B, with subsections as needed
Current Language: (S) he Executive Director shall report directly to the President.
Proposed Language: The Executive Director shall report directly to the President.
Rationale & Discussion for Modification: Use of appropriate pronouns.
Article # XV, Section #C , with subsections as needed
Current Language: Section C. The treasurer shall arrange for an external audit at least on an annual basis of the Society’s finances.
Proposed Language: Section C. The treasurer shall arrange for a financial audit, review, or compilation of the Society’s finances by an independent CPA or independent auditor on a triannual basis.
Rationale & Discussion for Modification: Adjustment to requirements to maintain appropriate financial records with independent financial auditor.
